However, modern programs and apps now come with the option to ‘save as’ or print in many different file formats, so you might not need one. There are numerous virtual printers which can print to different file types such as JPEG or TIFF, GIF, PNG and BMP. To use the Microsoft Print to PDF feature or any virtual printer see below.Īre there other types of virtual printers? Windows 10 has an inbuilt PDF converter which helpfully enables users to print to PDF without the need to install separate software.The document looks how it will print to paper.Preserved or lockable formatted document.PDF files have a number of benefits such as the ability to shrink a large file to send via email. For instance you could convert a text document to a PDF. Virtual printers allow you to quickly change the format of file. Choose the name of your file and location for saving.Instead of printing the document a ‘save as’ box will appear.Choose Microsoft Print to PDF or the name of your virtual printer.The below example from Microsoft Word has the option circled in orange. A print options menu will appear and you should navigate to the option to change printer and select the down arrow to change the printer from the drop-down menu.How to use a virtual printer in Microsoft Word (or similar program). You then select the virtual printer from the printers list. You can either select print from the program you are in, or if the file you wish to print is in a folder you can right click and select print from the drop down menu. For example the ‘Convert to PDF’ will convert images or documents to a PDF file format (portable document format).Īccessing a virtual printer is the same as accessing a physical printer. using a virtual printer is a quick way to save documents or images to a particular format or convert them to another file type. Virtual printers print to files rather than to physical paper. It is a software based program which acts as a printer driver and appears like a physical printer within the Devices and Printers section on your computer. A virtual printer is a non-physical printer.
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